Efficiency Philosophy
Decisions made by event organizers directly affect the overall efficiency of competitions.
Strong decision making from an efficiency standpoint can prevent future issues.
Consideration Efficiency-0001:
Event organizers should ensure the time schedule published for competitions is carried out successfully.
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None.
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Ensure competitors enter the competition space at the designated time, and doing their part to begin the competition on time.
Ensure competitors exit the competition space in a reasonable amount of time, allowing for a timely reset of the competition space.
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Create an event timeline that is practical and realistic for the size of the competition you are hosting, and is respectful of the time for all parties.
An appropriate amount of time should be given to clear out a competition space, reset for the next competition, and the entrance of the next round of competitors. NOTE: This is an inherently stressful time for all parties, with the most frequent mistakes in event organizing taking place during a room reset. The less rushed event organizers and judges are in this moment, the more accurate the competition will be.
Time between events should be considered for any competitors participating in back-to-back events.
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V.0: Published 2025-1-1
V.1: Re-published 2025-2-6 for official first batch of considerations.
Consideration Efficiency-0002:
Adequate time should be given between competition rounds to perform a full reset of the competition space.
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None.
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Understand the amount of time provided by the event organizer for a competition space reset for the next round.
Stay in communication with the event organizers if additional help is needed to ensure a timely reset of the competition space.
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Before making the competition schedule, consider the amount of time needed to reset the competition area. Take into account the following factors:
o Number of tables and competitors for each competition round
o Number of judges/volunteers at the event
o Number and types of items placed on each competition table
o Adequate break/lunch time for competitors, judges/volunteers, and event organizers
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Published 2025-2-6
Consideration Efficiency-0003:
Event organizers should have a clear way for participants to submit event questions and should reply to questions in a timely manner. Suggested response timeframe:
More than 2 weeks before the competition, reply within 1 week.
Less than 2 weeks before the competition, reply within 3 business days.
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None.
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None.
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Create and communicate a clear way for participants to submit event questions and reply in a timely manner as suggested.
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Published 2025-2-6